Senior Officer, Procurement

BRITISH UNIVERSITY VIETNAM (BUV)

British University Vietnam (BUV) is the first and only international university in Vietnam to directly award British degrees from the prestigious University of London and Staffordshire University. BUV is rated a 5 Star university of excellence by the world-recognised QS accreditor and is also recognised with a university-wide accreditation from the UK’s Quality Assurance Agency (QAA).

BUV has three main brand drivers:

• Offering accredited British and international higher education and training in Vietnam.
• Providing 5-star university campuses, learning spaces, and services.
• Including a compulsory personal and social growth program that prepares students for the future of life and work.

Established in 2009, BUV provides teaching for undergraduate and graduate programmes. Employability rates for students are exceptionally high with 100% of graduates from BUV either employed or continuing higher education within 3 months after graduation.

With a wide network of more than 300 enterprise partners in various fields and 12-week internship programmes, BUV helps students gain professional knowledge and practical skills to meet employers’ requirements as well as be ready to develop their careers immediately after graduation.

Students study at BUV’s award-winning campus in the Ecopark Township near Hanoi. With its state-of-the-art teaching and learning facilities and iconic design, BUV is recognised as one of the best educational environments in Southeast Asia.

POSITION PURPOSE

Execute and control purchasing activities in Ad-hoc requests from Business Users in compliance with the procurement policy & procedures and procurement KPIs. Focusing area is purchasing tasks related to marketing activities.

AREAS OF RESPONSIBILITY

• Strategic Sourcing: Lead strategic sourcing initiatives to identify, evaluate, and select suppliers that meet the company’s quality, cost, and delivery requirements.
• Vendor Management: Develop and maintain strong relationships with vendors, negotiating contracts and terms to optimize pricing, quality, and service levels.
• Contract Negotiation: Negotiate favorable terms and conditions with suppliers, ensuring compliance with legal and regulatory requirements while mitigating risks to the organization.
• Market Research: Stay abreast of market trends, pricing dynamics, and supplier capabilities to inform purchasing decisions and identify opportunities for cost savings.
• Procurement Process Improvement: Continuously improve procurement processes and procedures to enhance efficiency, reduce costs, and streamline operations.
• Cross-Functional Collaboration: Collaborate with internal stakeholders, especially the marketing team, to understand their purchasing needs and develop procurement strategies that align with business objectives.
• Supplier Performance Management: Monitor supplier performance against key performance indicators (KPIs), addressing any issues or concerns to ensure consistent delivery of high-quality products and services.
• Risk Management: Identify and mitigate procurement-related risks, proactively addressing supply chain disruptions and implementing contingency plans as needed.
• Compliance: Ensure compliance with company policies, procedures, and ethical standards, as well as relevant laws and regulations governing procurement activities.
• Perform other duties and responsibilities as assigned by Line Manager.

POSITION SPECIFICATIONS

COMPETENCIES (knowledge, skills, and abilities)

Essential

• Bachelor’s degree, Major in Commercial, Economics, Business Administration, Supply chain management, or a related field.
• Minimum of 4 years of experience in procurement, with a track record of success in sourcing and vendor management.
• Experience in multi-national companies, with a strong preference for candidates who have demonstrated expertise in purchasing within the marketing field.
• Excellent analytical and problem-solving abilities.
• Exceptional communication and interpersonal skills, with the ability to build rapport and collaborate effectively with internal and external stakeholders.
• Proficiency in Microsoft Office Suite and experience with procurement software or ERP systems.
• English communication proficiency in reading, writing, listening, and speaking.
• Computer literacy in MS Office Applications (Word, Excel, Power Point…)
• Able to do multi-tasks and prioritize tasks consistent with business objectives

COMPETENCIES  (behavioral)

• Be able and willing to work under high pressure
• Hard working and long-term commitment
• Process discipline and clear integrity.
• Excellent analytical and problem-solving abilities.
• Exceptional communication and interpersonal skills, with the ability to build rapport and collaborate effectively with internal and external stakeholders.
• Creative thinking & innovation
• Customer & service orientation

Interested candidates should prepare an up-to-date CV and application letter indicating for which position you are applying. Please then select SUBMIT YOUR CV button on our JOBS AT BUV webpage or email to hr@buv.edu.vn. We will invite short-listed candidates for interviews. Recruitment will remain open until the position is filled.

EQUAL OPPORTUNITIES AND DIGNITY AT WORK POLICY

All staff are expected to understand and enact the University’s commitment to ensuring equality and diversity in all activities. This commitment is enshrined in the BUV mission statement and our core values.

Every member of staff has a responsibility to ensure colleagues are treated with dignity and respect. The University is committed to creating a work environment for all staff that is free from harassment, intimidation and any other forms of bullying at work, where everyone is treated with dignity, respect and professional courtesy.

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